ATTENTION: If the activity will be held in English, all information (name,
description, explanation, etc.) must be entered in English.
ATTENTION: Online events will be held using the Zoom address provided
by the Student Activities Center. Personal Zoom accounts or other communication
tools or platforms cannot be used for this purpose.
IMPORTANT: An invitation to the General Assembly will be sent to all Club
/ Society members by the Student Activities Center.
Clubs / Societies are required to fill out a Guest Notification Form for
all non-Bilkent participants whether speaker or just audience. It is the
responsibility of the Club/Society organizing the event to check the accuracy
of the information specified in this form.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
The capacity of each room is indicated in the list. The allocation of
the place requested depends on the approval of the unit concerned. Please
follow this approval from the SAC.
Guest Notification Form must be filled out for guest speakers from other
institutions.
Later requests for expenses not mentioned in this form will not be taken
into consideration.
For activities outside working hours and on weekends, if there is a need
for a staff in the room, the Club/Society will be charged for extra hours
(50.68TL/hour) and restaurant ticket (105.00TL). The transportation expenses
of the staff staying for extra hours should be mentioned below in the Transportation
section.
1) For activities at lunch time, there will be extra hour payment just
for the period 12:30pm-1:30pm.
2) For activities after 17:30 indicate 1, for the overnight activities
indicate 2 restaurant tickets.
Please contact the Student Activities Center for university transportation
fees.
1) The cost per person per hour is 50.68TL.
2) If number of hours and persons needed unknown, just enter 50.68TL.
ATTENTION: Please indicate the total amount of all expected expenses.
Sponsorship, Participation Fee and Other Revenues
Activity request must be made after sponsorship pre-approval. Try later.
I hereby declare that there are no producers, distributors or intermediaries
of cigarettes or tobacco products, alcoholic beverages and energy drinks.
ATTENTION: Please indicate the total amount of all expected incomes.
Request for funds from the Joint Budget of Clubs and Societies.
When you submit the Activity Form, a summary will be sent to your e-mail
address and to the Student Activities Center simultaneously. Follow up
with your application at the Student Activities Center.
If you want to cancel the form because of an error or for any other reason,
after you have confirmed it, please forward the confirmation message you
will receive to oem@bilkent.edu.tr with the note “PLEASE CANCEL THE
FORM."