NewGARNF

Student Clubs and Societies General Assembly Results Notification Form

➤ GENERAL ASSEMBLY OF

Club / Society

Date of the GA

➤ FORM SUBMITTED BY

This form can only be submitted by a member of the Club / Society Administrative Board.

Submitter’s Name

Student Number

Phone Number

Email

Position in the Club / Society

Form Submission Date

This form consists of four sections: 1) Information about the Club / Society Advisor, 2) Information about the Administrative and Supervisory Board Members, 3) General Assembly documents including the Supervisory Board Report, 4) Annual program of activities. As sections are completed, the next section will open. You will have to upload the following documents: a) The advisor’s acceptance letter, b) The list of attendees, c) The minutes of the meeting, d) The report of the Supervisory Board, e) The annual program of activities, and if changes have been made to the Club/Society charter f) New version of the charter.

➤ INFORMATION ABOUT THE CLUB / SOCIETY ADVISOR

The Club / Society Advisor must be a full-time Academic or Administrative staff member of Bilkent University. An acceptance letter signed by the advisor must be uploaded.

Advisor’s Name

Title/Position

Phone Number

Email

Upload the Advisor's Acceptance Letter

➤ ADMINISTRATIVE AND SUPERVISORY BOARD MEMBERS

THE SAME PERSON CANNOT ASSUME MORE THAN ONE DUTY ON THE ADMINISTRATIVE BOARD.
A PERSON CANNOT SERVE ON BOTH THE ADMINISTRATIVE AND SUPERVISORY BOARDS.

➤➤ Administrative Board

— President

President’s Name

Student Number

Phone Number

Email

Faculty

Department

— Secretary General

Secretary’s Name

Student Number

Phone Number

Email

Faculty

Department

— Treasurer

Treasurer’s Name

Student Number

Phone Number

Email

Faculty

Department

Reimbursement of expenses will be made directly to the Treasury's bank account.

IBAN

Bank Name

Branch

— Board Members

Board Member’s Name

Student Number

Position

More member?

Yes No

Board Member’s Name

Student Number

Position

More member?

Yes No

Board Member’s Name

Student Number

Position

More member?

Yes No

Board Member’s Name

Student Number

Position

More member?

Yes No

Board Member’s Name

Student Number

Position

More member?

Yes No

Board Member’s Name

Student Number

Position

More member?

Yes No

Board Member’s Name

Student Number

Position

➤➤ Supervisory Board

— President

Sup. Board President

Student Number

Phone Number

Email

Faculty

Department

— Board Members

Sup. Board Member

Student Number

Sup. Board Member

Student Number