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BİLKENT UNIVERSITY

OFFICE OF THE DEAN OF STUDENTS

Student Activities Center

Clubs and Societies

General Assembly Results Notification Form

This form consists of five sections: 1) Information about the Club/Society Advisor, 2) Information about the Administrative and Supervisory Board Members, 3) General Assembly documents, 4) Supervisory Board Report, 5) Proposed annual program of activities. As sections are completed, the next section will open. If the Club/Society charter has been amended recently, you must hand over the most recent version of this document to the Student Activities Center.

Form Submission Date

Club/Society

FORM SUBMITTED BY

Name

Student No.

Email Address

Cell Phone

Position in the Club/Society

CLUB / SOCIETY ADVISOR

The Club / Society Advisor must be Bilkent University's full-time Academic or Administrative staff. The acceptance letter signed by the advisor must be uploaded.

Name

Email Address

Phone

Position

Upload the Advisor's Acceptance Letter

THE ADMINISTRATIVE BOARD

The same person cannot assume more than one position in the Administrative Board.
One cannot take office in both the Administrative Board and the Supevisory Board at the same time.

— PRESIDENT

Name of the President

Student No

Email Address

Cell Phone

Faculty

Department

— SECRETARY GENERAL

Name of the Secretary General

Student No

Email Address

Cell Phone

Faculty

Department

— TREASURER

Name of the Treasurer

Student No

Email Address

Cell Phone

Faculty

Department

— OTHER BOARD MEMBERS

Name of the Board Member #1

Student No

Position

Any other board member?

Yes No

Name of the Board Member #2

Student No

Position

Any other board member?

Yes No

Name of the Board Member #3

Student No

Position

Any other board member?

Yes No

Name of the Board Member #4

Student No

Position

Any other board member?

Yes No

Name of the Board Member #5

Student No

Position

Any other board member?

Yes No

Name of the Board Member #6

Student No

Position

Any other board member?

Yes No

Name of the Board Member #7

Student No

Position

THE SUPERVISORY BOARD

The same person cannot assume more than one position in the Supervisory Board.
One cannot take office in both the Administrative Board and the Supevisory Board at the same time.

Name of the President

Student No

Name of the Board Member #1

Student No

Name of the Board Member #2

Student No

GENERAL ASSEMBLY DOCUMENTS

Upload the list of attendees, the minutes of the General Assembly Meeting and the Supervisory Board Report.

Date of the General Assembly

Attendees List

Allowed Files: doc, docx, jpg, jpeg, pdf, xls, xlsx (Max 3Mb)

Minutes of the Meeting

Allowed Files: doc, docx, jpg, jpeg, pdf, xls, xlsx (Max 3Mb)

Supervisory Board Report

Allowed Files: doc, docx, jpg, jpeg, pdf, xls, xlsx (Max 3Mb)

Has the Club/Society Charter been amended?

Yes No

If the Club/Society’s Charter has been amended, you are requested to submit the latest version of the By-Laws to the Student Activities Center within a week.

ANNUAL PROGRAM OF ACTIVITIES

Specify the projected annual program of activities.

Program

Document upload about the annual program?

Yes No

Document

Allowed Files: doc, docx, jpg, jpeg, pdf, xls, xlsx (Max 3Mb)